The business case:
A prominent, global high street retailer sought an integrated HR, Time & Attendance and payroll solution to efficiently and accurately manage their employee data and enable global payroll processing.
- The customer was expanding fast with new countries on-boarding regularly
- The business wished to implement and harness the benefits of an HRIS
- Manual effort and duplication currently in place were to be minimised
- Key decision makers had limited visibility of reporting
- Implementation had to be completed with a strict adherence to the agreed budget
activpayroll implemented an integrated suite of best in class applications to efficiently record and seamlessly transfer all data required for accurate payroll processing.
Global Payroll: European payroll processing solution implemented.
activ8: Online access 24/7 to activ8 SaaS HRIS. ePay: payslips and annual statements. eReport: comprehensive reporting of people, job and project costs. eFile: safe transfer of files. ePeople: Employee HR solution containing both Employee and Manager Self Service. eTime: Online timesheet system, replacing manual processes.
TimeTarget: Retail focused Time & Attendance solution implemented facilitating tablet centric clock-in and clock-out for employees throughout the store base, with hourly integration to activ8’s ePeople to facilitate new starts.
activTechnology: Dedicated team of software developers and IT specialists, providing bespoke integrations between TimeTarget; activpayroll’s activ8 and the customer’s finance system.
Significant reduction of manual processes: Identified and replaced with automated solutions and integrations. An hourly interface between activ8’s ePeople module and TimeTarget (providing new employee details to TimeTarget). A regular extract from activ8 to feed all relevant payroll engines (via activ8’s Integr8). Post payroll feed of the journal to the customer’s finance system.
Improved reporting: By integrating the payroll systems with other existing business systems, senior decision makers were able to access metric reporting and drill down into the detail they desired to make informed decisions.
Improved cost control: On payroll process completion the journal data is issued back for import into their finance system (CODA).
Effective Implementation: The integrations are currently used for over 10 countries for approx. 2000 employees. 15 additional countries will be implemented over the next year.