Your guide to doing business in Canada
Canada is the largest country in North America with borders stretching from the Atlantic Ocean in the east to the Pacific Ocean in the west. As one of the world’s wealthiest nations, and its 11th largest economy, Canada’s financial landscape is diverse: natural resources, including oil and timber, play a significant part in the country’s profile but the manufacturing, automotive and aerospace industries are also important. Canada is a hub for technological innovation: it is a net exporter of energy and hosts some the world’s leading software entertainment production centres. Canada is closely integrated with the United States economically, with relatively open borders allowing tariff-free trade between the two countries.
Canada is experiencing a period of economic growth. The diversity of its industrial landscape is reflected in the opportunities it offers investors:
The Canadian Government welcomes inward investment in Canada with attractive incentives available for foreign investors. Canada’s political stability and highly skilled workforce provide many investment opportunities for companies considering expanding their operations in the country. Both Forbes and Bloomberg rated Canada as the best place to do business in the G20 while, from 2006-2015, Canada led the G7 in terms of economic growth. Canada also has the lowest tax rates, and the lowest cost of doing business (for R&D based organisations) of the G7 countries. With the Comprehensive Economic Trade Agreement coming into effect in 2016, Canada now enjoys access to the diverse markets of both Europe and North America (through NAFTA).
Any company wishing to operate in Canada must decide whether operations will occur within a single province or throughout Canada. If business will be conducted all over the country, the corporation must register both federally and within the individual provinces that the business will be conducted in.
Please note, it is recommended that a lawyer or an accountant evaluate all considerations.
All businesses operating in Canada are required to register with the Canadian Revenue Agency to receive a business number. This number will allow the business to pay or claim Sales Tax, Income Taxes and Payroll Taxes.
In addition to registering a business number, some entities may be required to register with provincial Workers Compensation boards, provincial heath tax boards or other applicable provincial agencies.
Please refer the provincial government requirements for specific details.
It is not mandatory to make payments to both employees and the authorities from a Canadian bank account. Core banking hours for the public are from 9.00 am to 5.00 pm.
The standard business week in Canada is Monday to Friday, generally working 40 hours per week (8 hours per day).
There are multiple statutory holiday schedules within Canada. The appropriate schedule is determined by the employment legislation which governs your employees.
Canada stretches from the Atlantic Ocean on its eastern coast, to the shores of the Pacific Ocean in the west, and shares the world’s longest land border with the United States to the south. Second only to Russia in terms of landmass, Canada is vast - covering almost 4 million square miles - and is made up of ten provinces and three territories. Despite its size, Canada is relatively sparsely populated - with dense concentrations of inhabitants occupying its major urban centres like Montreal, Ottawa, Toronto, Edmonton and Vancouver. Since achieving full autonomy from Britain in 1982, Canada has become one of the world’s leading economic powers, with a transparent democratic and parliamentary government system and impressive growth. Canada’s climate varies dramatically: the Rocky Mountains and western provinces experience extremely harsh winters, while its eastern and western-most regions are wetter and milder.
Full Name: Canada
Population: 37.59 million (World Bank, 2019)
Largest City: Toronto
Major Languages: English, French (both official)
Major Religion: Christianity
Monetary Unit: 1 Canadian Dollar = 100 Cents
Main Exports: Machinery and Equipment, Automotive Products, Metals and Plastics, Forestry Products, Agricultural and Fishing Products, Energy Products
GNI Per Capita: US $51,357.80 (World Bank, 2019)
Internet Domain: .ca
International Dialling Code: +1
Good Morning Bonjour
Good Evening Bonsoir
Do You Speak English? Parlez-Vous Anglais
Good Bye Au Revoir
Thank You Merci
See You Later à plus tard
Dates can be written in the day, month and year sequence, or the month day and year sequence.
Quebec - Year/Month/Date, For Example 2012/01/01
Numbers are written with a comma to denote thousands and a period to denote fractions, for example, $ 3,000.50 (three thousand Canadian dollars and fifty cents).
The tax year runs from 1 January to 31 December.
There is no requirement for a third party to be licensed in order to make any tax filings on the behalf of a client. Although a license is not required, a Power of Attorney or Government Authorization form for the business is required.
The penalty for failing to distribute T4 slips to a recipient is $25.00 per day for each failure with a minimum penalty of $100.00 and a maximum penalty of $2,500.00.
Canada has multiple remittance frequencies for a variety of Federal and Provincial statutory tax deductions that will be outlined in this document. Remittance frequencies and rates are generally provided by the Ministries based on company’s gross payroll earnings.
Canadian employers are responsible for calculating, withholding, reporting, and remitting all employee and employer tax deductions based on their employees’ gross payroll to all applicable government parties.
Federal Remittance Types in Canada
Federal Tax: based on employees’ taxable gross calculated on the employees’ earnings tax bracket
Provincial Tax (excluding Quebec): based on employees’ taxable gross calculated on the employees’ earnings tax bracket
Quebec Remittance Types
Provincial Tax: based on employees’ taxable gross calculated on the employees’ earnings tax bracket
Canadian Pension Plan & Quebec Pension Plan
Remittances to the Canadian Pension Plan (CPP) are remitted based on the remittance frequency.
Employers must also contribute the same amount of CPP or QPP (if in Quebec) that you deduct from your employee’s remuneration. This is contributed until the salary or wages paid to the employee for the year reach the maximum pensionable salary or wages for the year.
Employees must be eligible to work in Canada and are required to have a valid Social Insurance Number. Employees must be registered on the payroll upon receipt of their Social Insurance Number (SIN).
The information required for setting up a new employee is as follows:
Employers are required to ensure new employees are aware that they have to complete a TD1.
Employees whose employment is terminated must be paid within a certain number of days from their last day worked, particularly if their employment was terminated by the employer. Final payment date will be driven by provincial legislation. Most companies simply pay at the next pay date.
For terminated employees the requirements are to detail the reason for termination, the effective date and provide clarification and payment if there are any outstanding items such as bonuses or days due for vacation.
The employer must issue a Record of Employment (ROE) within provincially driven calendar days after the end of the pay period that the interruption of earnings occurred. Failure to do so could result in a fine of up to $2,000.00 and / or imprisonment of up to six months.
It is legally acceptable in Canada to provide employees with online payslips providing acceptance received from the employee. You are required to provide the payslips in the employee’s language of choice (English or French).
Payroll reports must be kept for at least 7 years.