Your guide to doing business in the Netherlands
The Netherlands lies on the north-western corner of continental Europe, on the shores of the North Sea, and shares land borders with Germany to the east, and Belgium to the south. With a thriving, developed economy (the sixth-largest in Europe), low unemployment, and a GDP of $44,400, the Netherlands has developed a prominent regional and global financial presence. A hub for commercial shipping and transport, the Netherlands is a strategic gateway to Europe and the rest of the world, and has a broad spectrum of international trading partners, including Germany, France, the UK, the United States, China, and Russia. Historically important industries in the Netherlands include fishing and agriculture, but more recently the country has become an important financial centre, with banking services, communications and IT, pharmaceuticals and energy production all growing in prominence in the 21st century. In 2017, Forbes ranked the Netherlands as the 7th best country in the world for business, while the World Bank ranked it 28 on its ‘Ease of Doing Business’ survey.
Why invest in the Netherlands?
The Netherlands represents an attractive investment destination for a number of important reasons, including:
The Dutch are global in their outlook and generally welcome opportunities for Foreign Cooperation. An Innovation Partnerships Grant Program exists with an aim to promote research and development, and to encourage businesses and public-sector knowledge institutes to study and launch national and international partnerships.
A company is required to have a registration in place with the Dutch Authorities (Companies House); however a legal entity is not required to process the payroll in the Netherlands. It normally takes 2/3 weeks from the start of the registration process before the authorities issue the wage tax number.
While payroll can be processed prior to obtaining a wage tax number, the wage tax can only be paid once the wage tax number has been received. There are approximately 40 Dutch Tax Authority offices in the Netherlands and the representative office is allocated to a company based on the location of that company’s offices, operations, etc.
An agent or representative company is not required by law to be licensed to make any Tax and/or Social security filings on behalf of their customer (the employer), however most of tax advisors and agents in Holland are members of a professional organisation.
Normal bank opening hours are 9 am to 6 pm Monday to Friday, with some staying open later on Thursday or Friday evenings. Some banks are also open on Saturday mornings. According to the law in the Netherlands the maximum working time is 9 hours per day and 45 hours per week, with the average working week being 40 hours.
It is not mandatory to make payments to either employees or the authorities from an in-country bank account.
The working week in Netherlands is usually organised over five days, with a mandatory legal minimum of 1 day of rest - normally a Sunday. Employees, whose religion observes a day of rest on a day other than Sunday, may opt for Friday or Saturday as the rest day.
The Netherlands lies at the western edge of continental Europe, on the eastern shores of the North Sea. Across the sea, the Netherlands shares a maritime border with the United Kingdom, while its mainland neighbours are Germany to the east, and Belgium to the south. The prehistoric Netherlands was home to a variety of Germanic, Saxon and Celtic tribes - but its people confederated in the 17th century, establishing a powerful, seafaring empire with colonies and settlements across the globe, and an economy based on export and trade. In the 21st century the Netherlands remains a prominent political presence on the world stage as a founding member of the EU, the OECD, and the WTO - while it also has a reputation for economic prosperity and high standards of living. The Netherlands is characteristically flat with large open plains and estuaries, and the country experiences a pleasant maritime climate of mild winters and summers. The Netherlands has a vibrant and diverse culture: its main cities, including Amsterdam, Rotterdam, and the Hague, are extremely popular holiday destinations, and attract millions of visitors each year.
Full Name: The Kingdom of the Netherlands
Population: 16.7 million (UN, 2015)
Capital: Amsterdam; seat of the Government; The Hague
Primary Language: Dutch
Main Religion: Christianity
Monetary Unit: Euro
Main Exports: Metal manufacturing, chemicals, foodstuffs
GNI per Capital: US $42,390 (World Bank, 2010)
Internet Domain: .nl
International Dialing Code: +31
Good morning goedemorgen
Good evening goedenavond
Do you speak English? Spreek je Engels?
Good bye tot ziens
Thank you dank u
See you later Ik zie je later
Dates are usually written in the day, month and year sequence. For example, 1 July 2015 or 01/07/15.
The Tax Year runs from 1st January to 31st December.
Under the present Income Tax Act residents are liable for Income Tax on their worldwide income. Non-residents residing in an EU Member State or in a country with which the Netherlands has established a double taxation convention providing for the exchange of information may opt for enforcement of the sections of the Income Tax Act for residents. Non-residents are taxed only on the income from a limited number of sources in the Netherlands. Foreign diplomats and the staff of certain international institutions are exempt from Dutch income tax.
Income Tax is due to be paid to the authorities by the last day of the month following the month in which the income was generated.
For example Income Tax due from January’s pay must be paid no later than the 28th February, unless the 28th falls on a weekend.
Late filing and payment of income tax can attract penalties and interest payments.
If an employee is recruited from abroad to work in the Netherlands, with a specific expertise that is scarce or absent in the Netherlands’ job market, he or she may be entitled to the 30% tax ruling. The ruling reduces the gross salary (the basis for wage tax and social security) to 70% on top of which a tax free remuneration of 30% is paid via the payroll as a tax-free allowance - intended to cover the higher expenses incurred by living in the Netherlands.
Both employee and employer must jointly request the application of the 30% rule from Dutch Tax Office. The employee will have to have significant and relevant work experience (considered scarce in the Netherlands), have higher education, be hired from abroad <150 km from the Dutch border and earn a salary of at least €37.296 per annum. The 30%-ruling is in generally limited to an eight-year period.
Employees who plan to remain in the Netherlands long-term and who are paying into the Dutch Social Security system, should be advised that all the rights based on the gross salary such as pension and social security will decrease accordingly and be based on the 70% taxable portion
The 30% allowance will have an impact in the tax-free reimbursement of extraterritorial expenses and school fees as these are deemed to be included. For more information on the 30% ruling please contact activpayroll.
In the Netherlands, social security is the public system that guarantees income and care in case of sickness, inability to work, unemployment, retirement and death. The Dutch social security system comprises a large number of schemes. These schemes can be classified into 3 groups: employee insurance schemes, general insurance schemes and social provisions.
All residents (employees, self-employed and individuals not in employment) are insured under National Insurance Schemes covering old age, death, long-term invalidity, certain medical expenses and child benefit. In addition, employees are insured against illness, long-term invalidity and unemployment.
Social security premiums are collected via the payroll; the employee’s contribution will be deducted from the employee’s gross salary. The employer will pay the contributions for the employees as well as any employer’s portion to the various social security agencies. These payments are due to be paid to the authorities by the last day of the following month.
Each company can have its own pension scheme; this is sometimes mandatory depending on the collective labor agreement. The government pension is only the AOW, which is paid through the wage tax.
The monthly tax return needs to be filed electronically on a monthly basis.
There is no year-end filing which needs to be completed and sent to the authorities, however when there is a pension withholding, a pension overview will need to be issued to the pension provider.
All new employees will be required to be registered at the local municipality for their Sofi Number (BSN); this is to be required to be completed within 3 days of the employee starting the company.
The details required to set up a new start are as follows:
Expat new starts are required to provide the following documentation:
There is no reporting obligation on the employer’s side for leavers.
Please check section 6 on Visa requirements for recommendations in cases where foreign employees leave the Netherlands
Final salary payments for leavers are due, on or before, the next pay date following the end of employment contract.
Employers in the Netherlands have certain duties and obligations to their employees’ during each pay-cycle, including withholding income tax at source. The Netherlands’ social security system includes contributions to health insurance, unemployment, and pension funds - which are also withheld at source during the payroll process. Certain exemptions for Dutch payroll exist: ‘non-resident’ workers, for example, only pay tax on income sourced from within the Netherlands, while ‘resident’ workers pay tax on all worldwide income.
Dutch payroll departments should be aware of relevant tax and social security contribution rates. Income tax in the Netherlands is charged at a progressive rate - in 2018, those rates are as follows:
Employer social security contributions amount to around 18-19% of employee salaries, while employee contributions are around 28%.
Payroll processes in the Netherlands may be handled in-house or may be outsourced to third-party Dutch payroll services for reasons of cost and efficiency - or simply to benefit from regional compliance expertise. International companies may wish to establish a global payroll solution to integrate the Netherlands into their wider network of operations.