Ghana payroll and tax overview.

Your guide to doing business in Ghana

Doing Business in Ghana

Foreign investment in Ghana

Ghana has attracted the attention of international businesses investing in all sectors of the economy. The main sectors of investment within Ghana include agricultural and agro--processing sectors. The Financial Services and telecommunications sectors are growing rapidly. Further opportunities exist in manufacturing, ICT, Tourism, gold, diamonds, and oil and gas.

Registering a company and establishing an entity in Ghana

A company is not required to have a legal entity established in Ghana in order to process payroll.

However, should you want to establish a legal entity in the country, the following steps must be taken:

  • The company must obtain a Tax Identification Number (TIN) from the Registrar General Department or Ghana Revenue Authority before proceeding to company registration.
  • The availability of the company name should be checked and the appropriate documents should be submitted to obtain an incorporation certificate. (1 day) Form A should be completed. This document requires the name of the company, nature of the business, names of subscribers and shareholders, their addresses, occupation, directorships in any other company, full names of directors, full name and address of the company secretary and auditors, the number of shares and the stated capital. After the forms are filed, necessary fees paid and certificate issued by the Registrar-General Department, the Ghana Revenue Authority will issue a tax identification number for both the company and the employees of the company.
  • A Commissioner of Oaths authenticates the forms required for the certificate to commence business. (1 day); Form 4 must be completed to issue the certificate.
  • Obtain the certificate to commence business from the Registrar-General’s Department. (2 days)
  • The following documents must be presented to deposit paid-in capital in a bank account: copy of company regulations, certificate of incorporation, certificate to commence business, and signatures of the authorized company representatives (1 day)
  • A business licence should be obtained from the Metropolitan Authority. (7 days)
  • The work premises shall be inspected by the Metropolitan Authority. (1 day)
  • The company must apply for social security. (1 day) To apply for Social Security, the company must attach a list of employees, their respective salaries and Social Security numbers, and the company’s certificate of incorporation and certificate to commence business.
  • Obtain an environmental certificate the Environmental Protection Agency (EPA). (25 days)
  • To apply for Social Security, the company must attach the list of employees, their respective salary, and Social Security number, the company certificate of incorporation and certificate to commence business.

To process payroll, companies need formal registration of business at Registrar-General’s department and thereafter at the Ghana Revenue Authority.

The documents required for registration with the Tax Authority are:

  • Certificate of Incorporation
  • Certificate to commence business
  • Company’s Regulation

A unique computer generated Tax Identification Number (TIN) is given to tax payers for all official transactions.

Business banking in Ghana

It is not mandatory to make payments to employees or the authorities from an in-country bank account. Generally, banks are open to the public from 8.30AM to 3.00PM Monday to Friday.

Working week and working hours in Ghana

The working week in Ghana is Monday to Friday. The working day for commercial offices is usually 8:00AM to 5:00PM. Lunch breaks are usually one hour. Some offices and shops will be open from 8.00AM to 1.00PM on Saturdays. Government offices will not be operational before 9.00AM.

Basic Facts about Ghana


Full name: Republic of Ghana

Population: 25.5 million (UN, 2012)

Capital: Accra

Major languages: English, African languages including Akan, EweMajor religions: Christianity, indigenous beliefs, Islam

Monetary unit: Ghana cedi (GH₵) (GHS)

Main exports: Gold, cocoa, timber, tuna, bauxite, aluminium, manganese ore, diamonds

GNI per capita: US $1838 (World Bank, 2013)

Internet domain: .gh

International dialling code: +233


How are you? Wo ho te sen?

Good morning Maa chi

Good evening Maa jo

Do you speak English? Ani owieo Blofo lo?

Good bye Nante yie

Thank you Me daa si


Dates are usually written in the day, month and year sequence. For example, 1 July 2015 or 1/7/15.

Numbers are written with a comma to denote thousands and a period to denote fractions. For example, the total area of the country is 238,535 km2 (two hundred thirty eight thousands five hundred and thirty five km2)

Income Tax & Social Security in Ghana

In Ghana, the tax year runs from 1 January to 31 December.

Domestic taxes are administered by the Domestic Tax Revenue Division (DTRD) of the Ghana Revenue Authority. Some of the domestic taxes being administered by the DTRD include:

  • Corporate Tax: This is the tax paid by companies on their profits in the year. The tax rate is 25%. Mining and upstream petroleum companies pay corporate tax at a rate of 35%, while companies principally engaged in the hotel industry pay a reduced rate of 22%. The CIT rate for companies’ engaged in nontraditional export is 8%, while bank lending to the agricultural and leasing sectors pay a CIT rate of 20% on income from those business.
  • Capital gains are now included as part of business income and taxed at a rate of 25%. Capital gains tax is assessed on gains realised on the disposal of chargeable assets such as; buildings, businesses, business assets, land and shares.
  • Other Taxes : Value Added Tax (VAT) Apart from the exempt goods and services, VAT of 15% is charged on goods and services made in Ghana and every imported goods.

A VAT rate of 5% on the supply of immovable property by an estate developer has now been introduced.

Export of goods and services are zero-rated.

National Health Insurance Levy (NHIL) Apart from the exempt goods and services, VAT of 2.5% is charged on goods and services made in Ghana and every imported goods.

Special Petroleum Tax Licensed oil marketing companies have imposed a Special petroleum tax of 17.5% on the supply of specified petroleum products.

The Social Security and National Insurance Trust (SSNIT) is a statutory public trust charged with the administration of Ghana's National Pension Scheme. The Trust is currently the biggest non-bank financial institution in the country.

The Social Security Contribution Scheme is structured into three tiers, the first two requiring mandatory contributions and the last one being voluntary.

Employees are expected to make a mandatory contribution of 5.5% of their basic salary to the scheme on a monthly basis while the employer makes a compulsory contribution of 13% of monthly basic Totalling 18.5%, of which 13.5% is remitted to Mandatory first managed by SSNIT and 5% to the Mandatory second tier privately managed occupational scheme.

Income Tax in Ghana

Residents are subject to tax on chargeable income accruing in, derived from, brought into or received in Ghana. Non-residents are subject to tax only on chargeable income accruing in or derived from Ghana. Individuals are considered a resident in Ghana if they;

  • Have been in Ghana for at least 183 days in a 12 month period that begins/ends during the year of assessment.
  • An employee or official of the government of Ghana posted abroad during the year of assessment
  • A citizen with a permanent home in Ghana who is temporarily absent from Ghana for no longer than 365 successive days

Non-residents are taxed at a flat rate of 20%. Employees in Ghana pay income tax using the Pay As You Earn system. PAYE contributions are withholdings from salaries of employees to satisfy their income tax responsibilities. PAYE is computed with the personal income tax rates.

Social Security

The Social Security and National Insurance Trust (SSNIT) is a statutory public trust charged with the administration of Ghana’s National Pension Scheme. The Pension Scheme administered by SSNIT has a registered active membership of over one million and over 100,000 pensioners who collect their monthly pension from SSNIT. This is regulated by the National Pension Act 2008, which is administered by the Social Security and national Insurance Trust (SSNIT). Employers are expected to ensure that employees in their employment are registered and that contributions are paid on their behalf. Employees may elect to make additional contributions. There is also voluntary coverage for self-employed persons. Social Security contributions in Ghana are mandatory. Those exempted are:

  • Officers and men of the Armed Forces and persons exempted by law
  • The Justices of the Superior Court as exempted under the constitution
  • All Diplomatic agents

Payments to the Social Security and National Insurance Trust must be made within 14 days from the beginning of the following month. An employer who fails to register the company and/or employees will be required to pay all the contribution which should have been deducted from the employees and penalty (3% per month) due from the day they qualified to register.


The employers are required to file yearly tax returns on behalf of their employees within three months after the end of the year.

New Employees

The deadline for a new employee to be registered with the authorities is their start date as employees.

Upon employment, new hires are required to submit the following to their current employer:

  • Social Security (SSNIT No.)
  • Tax payer Identification No. (TIN)

To secure these numbers, new employees need to register with SSNIT, and GRA prior to their employment. This is to ensure that the Employer can process the respective statutory contribution of the Employees.

Registration with the Bureau of Internal Revenue (BIR) to secure TIN will follow a different process. The employee has to fill out the Application for Registration (BIR Form 1902) and attach a copy of the birth certificate. The employer will submit the form to the Revenue District Office (RDO) where the Company is registered.


There is no specific time-scale for paying leavers their final salary payment. The local authorities must be notified of the leaver.