UK Payroll Administrator

PRIMARY FUNCTION

Processing UK payrolls accurately and in a timely manner. Undertaking associated administrative tasks.

ROLES & RESPONSIBILITIES

Principal Duties

• Processing of UK payrolls
• Responsible for accurate inputting of payroll information into reconciliations
• Importing payroll information into payroll software
• Maintenance of payroll records
• Ensuring comprehensive payroll records are kept, both paper and electronic
• Completion of checkers checklist
• Printing, sealing and sending payslips as required
• Preparation of daily BACS file
• Manual calculations of statutory payments & deductions
• Processing of HMRC payroll forms
• Ensure that customers payroll manual is relevant, up-to-date and is used at all times
• Compliance with company procedures
• Accurate time recording and payslip head count, to enable invoice procedure
• Ensure compliance with Data Protection regulations

Service Excellence

• Responding efficiently to all queries from customers, employees and 3rd party vendors via email, telephone and website
• Implementation of small to medium payroll
• Ensure that all errors and issues are reported to Senior PA and CAR forms raised if applicable
• Ensure that Senior PA is kept informed of any risks for delivering payrolls in the agreed timescale

Team Focus

• Prioritisation of own workload on a day to day basis
• Participation in daily whiteboard sessions
• Submitting any relevant information that can be discussed at monthly team briefs
• Ensuring a safe working environment and raising any health & safety concerns immediately

Commercial Awareness

• Identifying any process improvement areas and highlighting to Senior PA
• Showing initiative with new ideas
• Identifying and highlighting to Senior PA, ad-hoc requests and opportunities for work that would incur additional fees
• Ensure timesheets are accurately recording in line with company policy

Professional & Personal Development

• Keeping up to date with legislative changes
• Ensure that PPR objectives are reviewed with Team Lead regularly

Competencies

• Payroll experience of 2 to 4 years or equivalent qualification
• Have proven numeric skills
• A strong emphasis on accuracy and quality
• Ability to multi-task and to coordinator a series of different jobs concurrently
• Ability to work under pressure and to strict deadlines
• Good level of IT literacy; familiarity with databases and current software packages
• Competent oral and written communication skills, with ability to evaluate queries and advice customers in a timely and professional manner
• A high level of personal drive and self-motivation with an ability to work in isolation when required
• A willingness to learn new tasks and be flexible
• Customer-focused with a service-orientated approach
• Ability to build relationships with customers and colleagues