UK Payroll Administrator

Aberdeen or Edinburgh, Scotland — UK Payroll


Processing UK payrolls accurately and in a timely manner. Undertaking associated administrative tasks.


Principal Duties

  • Processing of UK payrolls
  • Responsible for accurate inputting of payroll information into reconciliations
  • Importing payroll information into payroll software
  • Maintenance of payroll records
  • Ensuring comprehensive payroll records are kept, both paper and electronic
  • Completion of checkers checklist
  • Printing, sealing and sending payslips as required
  • Preparation of daily BACS file
  • Manual calculations of statutory payments & deductions
  • Processing of HMRC payroll forms
  • Ensure that customers payroll manual is relevant, up-to-date and is used at all times
  • Compliance with company procedures
  • Accurate time recording and payslip head count, to enable invoice procedure
  • Ensure compliance with Data Protection regulations

Service Excellence

  • Responding efficiently to all queries from customers, employees and 3rd party vendors via email, telephone and website
  • Implementation of small to medium payroll
  • Ensure that all errors and issues are reported to Senior PA and CAR forms raised if applicable
  • Ensure that Senior PA is kept informed of any risks for delivering payrolls in the agreed timescale

Team Focus

  • Prioritisation of own workload on a day to day basis
  • Participation in daily whiteboard sessions
  • Submitting any relevant information that can be discussed at monthly team briefs
  • Ensuring a safe working environment and raising any health & safety concerns immediately

Commercial Awareness

  • Identifying any process improvement areas and highlighting to Senior PA
  • Showing initiative with new ideas
  • Identifying and highlighting to Senior PA, ad-hoc requests and opportunities for work that would incur additional fees
  • Ensure timesheets are accurately recording in line with company policy

Professional & Personal Development

  • Keeping up to date with legislative changes
  • Ensure that PPR objectives are reviewed with Team Lead regularly


  • Payroll experience of 2 to 4 years or equivalent qualification
  • Have proven numeric skills
  • A strong emphasis on accuracy and quality
  • Ability to multi-task and to coordinator a series of different jobs concurrently
  • Ability to work under pressure and to strict deadlines
  • Good level of IT literacy; familiarity with databases and current software packages
  • Competent oral and written communication skills, with ability to evaluate queries and advice customers in a timely and professional manner
  • A high level of personal drive and self-motivation with an ability to work in isolation when required
  • A willingness to learn new tasks and be flexible
  • Customer-focused with a service-orientated approach
  • Ability to build relationships with customers and colleagues
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