Project Manager

Aberdeen or Edinburgh, Scotland — Global Projects

PRIMARY FUNCTION

The Project Manager has the responsibility to deliver projects in accordance with the project objectives, specifications and stakeholder requirements in accordance with the agreed project schedule and budget.

The Project Manager shall be responsible for the planning, organising and controlling of activities so that the project is completed successfully.

The Project Manager shall be responsible for coordinating the effort of the project team and the support functions to ensure that the project objectives are achieved.

DUTIES & RESPONSIBILITIES

Principal Duties

  • Project Integration, Coordination and Management
  • Project Scope Coordination and Management
  • Project Time Management and Coordination
  • Project Cost Monitoring and Cost Control
  • Coordination of Project Quality activities
  • Project Communication Management and Coordination of Project Reporting
  • Project Risk Management related activities

Project Integration Management

  • Coordinating all activities of project management to ensure that the project is delivered within agreed deadlines
  • Identifying project resources and risk
  • Finalise the Project Scope
  • Developing the Project Execution Plan
  • Directing and coordinating the project
  • Monitoring and controlling the project tasks
  • Responsibility of change control
  • Working with department managers regarding resource and support requirements
  • Adherence to established company procedures and processes
  • Understanding how the project interacts and impacts the customers organisation
  • Aligning the customer and other external inputs to the project
  • Utilising the correct project management tools
  • Deliver project close-out

Project Scope Management

  • Understanding how scope management relates to project management and the successful delivery of the project
  • Application of scope definition to ensure scope control and eliminate/minimise scope creep within the project
  • Managing scope change within Change Control process
  • Scope Verification – confirming that the work being completed fulfills the project objectives and matches that detailed in the project documents
  • Ensuring that project scope is aligned with project objectives
  • Communication with Project Stakeholders of project creep and align Change Control process

Project Time Management

  • Estimate what resources and time will be required to complete individual tasks utilising project documents
  • Produce project documents and disperse to project team
  • Produce and maintain a project plan detailing the project milestones and key activities
  • Capture and document any project changes
  • Control of the Project Schedule via monitoring of planned versus actual progress, project scope addition and performance measurements.

Project Cost Management

  • Ensure the project budget is adhered to
  • Preparation and finalisation of the projected travel costs and customer authorization of the costs
  • Reporting of actual costs to date versus forecasted costs and the Project Budget on a regular basis
  • Explanation of any variances between actual and planned costs
  • Identification of changes, modifications, activities, etc. which can be performed to protect the Project Budget or to reduce future costs
  • Communicate with the finance team ensuring customers are invoiced in a timely and regular basis
  • Respond to customer invoice queries raised by the finance team are dealt with promptly to ensure resolution and to avoid unnecessary delays in payment

Project Quality Management

  • Ensuring that quality objectives are met or exceeded and that Stakeholders have the confidence in the quality management process
  • Establishment of the project Quality Assurance Plan
  • Ensuring that planned and systematic quality activities are applied to ensure that the project employs all processes needed to meet the quality requirements
  • Development and finalszation of the project Quality Control Plan which supports the quality assurance process and ensures that quality objectives are achieved
  • Monitor and control quality standards
  • Reporting of quality performance to Project Stakeholders on a regular basis
  • Performing various planned and unplanned quality activities, e.g. audits, health checks, lessons learned, etc.

Project Resource Management

  • Managing the project team according to the skills required by the project
  • Recognising the individuality of the project team members and managing the project accordingly
  • Determining the project roles and responsibilities at the individual level and integrating them as a cohesive project team
  • Give feedback on individual and team performance within the context of the project
  • Continual assessment of the project team performance
  • Communicate with Department Managers regarding resource requirements and scheduling
  • Identification and sourcing of additional third-party specialist/consults required for the project

Project Communication Management

  • Determine the communication requirements of all the Project Stakeholders
  • Identify what information is required by the relevant Project Stakeholders and how that information shall be presented to them
  • Ensure that project performance encompassing all relevant topics is regularly reported to the applicable Project Stakeholders
  • Establish a Project Communication Plan describing who is being communicated to, communication format, frequency of communication, responsibility for communication, etc.
  • Determine the various distribution processes that will be employed by the project, e.g. Change Requests, Action Trackers, Monthly Reports, Revised Schedules, etc.
  • Determine how performance reporting shall be addressed, e.g. Monthly KPI Reports, Forecasted Completion, Actual versus Planned Progress Reports, etc.

Project Risk Management

  • Establishing of risk management strategies consistent with the size and complexity of the project and obtaining the approval of the Project Stakeholders
  • Development of the Project Risk Management Plan which shall outline how risks shall be identified, analysed, monitored, mitigated for, controlled and reviewed
  • Determine how Project Stakeholders shall be involved with the Risk Management process
  • Determine the correct risk categories for the project
  • Perform risk identification activities involving Project Stakeholders as required and compile a project Risk Register
  • Perform qualative risk analysis to identify the more important risks and produce an updated Risk Register
  • Subject to project scale, complexity and duration perform a quantative risk analysis
  • Identify Risk Response Strategies that will be applied to possible threats

Competencies 

  • Have proven numeric skills
  • Positive attitude
  • A strong emphasis on accuracy and quality
  • Ability to multi-task and to coordinate a series of different jobs concurrently
  • Ability to work under pressure and to strict deadlines
  • Good level of IT literacy; familiarity with databases and current software packages
  • Competent oral and written communication skills, with ability to evaluate queries and advise Project Stakeholders in a timely and professional manner
  • A high level of personal drive and self-motivation
  • Ability to coach and mentor members of the project team and Project Coordinators
  • Ability to provide direction and clear instruction to others
  • A willingness to learn new tasks and be flexible
  • Customer-focused with a service-orientated approach
  • Ability to build relationships with customers and colleagues
  • Project Management knowledge and experience
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