Finance Assistant (12 month fixed-term contract)

Aberdeen, Scotland — Finance

Please note, this is a 12 month fixed-term position.

PRIMARY FUNCTION

To work within the Finance Team with the day-to-day processing and control of the accounting systems (Microsoft Dynamics NAV), Global Partner payroll purchase invoices and the sales invoices of our customers.

Goals - to ensure strong financial controls to provide accurate and timely management and financial information and deliver good customer service to internal and external stakeholders.

Through the provision of good IT infrastructure and systems; specifically the finance system which is in a process of continuous review with the mission to automate as much of the manual processes as possible to ease processing while retaining solid controls.

To liaise and communicate with our other business departments and maintain good relationships with our in-country partners

ROLES & RESPONSIBILITIES

Principal Duties

  • Primary responsibility for the sales invoicing cycle for a number of Key Operating Units of the business
  • Assist with additional adhoc, activ8 and project related invoicing
  • Primary responsibility for posting and distributing Global Partner invoices
  • Corresponding with customers effectively, answering queries and obtaining further details where required
  • Ensure new customers are set-up correctly in NAV and all rates are input for invoicing
  • Assist in developing and implementing improvements to management reporting and accounting procedures
  • Liaising with payroll teams on all department finance issues as they arise
  • Preparation of ad hoc financial reports and special projects work as and when required
  • Provide support and assistance to Group Finance Manager, Team Lead and other finance team members

Service Excellence

  • Responding efficiently to all queries from customers and Global Partners via telephone and email
  • Ensuring that all relevant issues are reported to Group Finance Manager and dealt with promptly
  • Maintain high level of data accuracy to ensure management team has access to clear and reliable data

Team Focus

  • Prioritisation of own workload on a daily basis
  • Regular communication with the finance team members and other departments in UK & international
  • Ensuring a safe working environment and raising any health and safety concerns immediately

Commercial Awareness

  • Multi-currency experience preferred
  • Ability to follow complex pricing structures within our existing and new contracts
  • Identifying any process improvement areas and highlighting to Line Manager

Competencies

  • Experience of and full understanding of both sales and purchase ledgers
  • Possess and apply broad knowledge of accounting principles, practices and procedures
  • Part qualified accountant or equivalent would be desirable
  • Enthusiastic, motivated and team focused
  • Excellent attention to detail with a high level of analytical skills
  • Good communication skills to liaise with UK and international colleagues internally and externally
  • Workload management, organising and prioritising tasks
  • Ability to work to month-end deadlines
  • Excellent PC skills including sound working knowledge of MS Office
  • A good aptitude for finance and ERP systems
  • Experience of Microsoft Dynamics NAV would be an advantage
  • A minimum of 3 years working experience in a finance department or similar

Your application