eExpense - activ8 - Human Resources Software System

The activ8 eExpense tool is designed to track, record, manage, and pay employee based expenses. This tool has a multi level authority system that can be tailored to suit your business processes. eExpense can be customised to manage, pay and record all authorised employee expenses. It allows for prepayment amounts for travel expenses and can support multi currency for both expense and payment. The multi currency function can support either preset exchange rates that can be set to expire at a predetermined date or live rates automatically noted on the day of the expense claim being lodged as you wish.

The eExpense tool can interface directly to payroll or into your finance system and has the ability to map all expenses to your cost centres and general ledger accounts. Being web based, eExpense is accessible 24 hours a day and at any location your employees travel to. The eExpense tool has the functionality to allow the receipts for claims to be scanned and attached as an electronic document, to either each line item or the entire claim. Expense claims can be authorised down to a line item so that portions of claims can be repaid while items that are queried do not hold up the payment process.

eExpense has been proven to reduce your administration overhead, increase the accuracy of claims, streamline the allocation of costs to the correct cost centre and if necessary, on-charge to clients, while giving visibility to the claim process to the employee and your finance department.

Benefit: This system allows your global sales team to access and input all expense claims made from anywhere in the globe, with ease. It allows you to manage expense and payments with minimal administrative burden and time delay with maximum employee transparency.